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turtleduck and I were hoping to host one on Friday. We threw our hats in the ring really late, though, and we've never hosted a room party at a con before. If we do manage to get an official party on the list, what exactly does that entail? Do we get some kind of support from the con? Do we have to host in one of our reserved rooms, or could we sort of borrow a room from someone who's having a Saturday night party, or does the con provide a space? I have a lot of questions, so please forgive my ignorance, as I am not wise in the ways of hosting con parties. :-} Any and all insights appreciated!
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arisia
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take my room?
Date: 2006-01-06 07:03 pm (UTC)I didn't get enough response from folks who weren't being asked to help with other parties to go ahead with the KoL party.
Re: take my room?
Date: 2006-01-06 07:59 pm (UTC)Megan and I were thinking of a "Laurie and Megan's Extremely Late Memorial Day Picnic" theme, since we usually have a picnic in MD on MemDay weekend and didn't this year, probably would be a public party (or maybe public before midnight/private after midnight if alcohol is desired) and I would expect mainly susboid types to show up, as those are the folks who know us. But I expect there's some crossover between susboids and Loathers.
If it's a room reserved for parties the whole weekend, does that mean the con picks up the room tab? That's something I haven't been clear on.
Re: take my room?
Date: 2006-01-06 08:06 pm (UTC)they had a room reserved for parties that I could have all weekend, and never said anything about the price. then again, if I'd had enough enthusiastic, if po', folks willing to run the show mostly without me, I'd've not minded finding out I was footing the room bill at the last minute. (Now, the weekend will be significantly cheaper for me, even with 2 taxis a day to get to and from the con.)
the responses were: (1) folks who would love to attend, but wouldn't really have time. (2) folks who have little to no experience with Arisia offering but not sure what they could do. (3) folks who were asked to help with other parties. (4) folks who frequent KoL-specific gatherings, but only one Arisia a year, that they're unenthusiastic about prioritizing KoL that weekend.
Re: take my room?
Date: 2006-01-06 09:25 pm (UTC)Party Czar
Date: 2006-01-06 07:45 pm (UTC)Re: Party Czar
Date: 2006-01-06 08:00 pm (UTC)Re: Party Czar
Date: 2006-01-07 02:47 pm (UTC)Re: Party Czar
Date: 2006-01-08 08:43 pm (UTC)no subject
Date: 2006-01-07 12:24 am (UTC)Is there a theme?
no subject
Date: 2006-01-07 12:58 am (UTC)Also,
no subject
Date: 2006-01-07 01:02 am (UTC)Let me know if you need set up / cleanup help.
no subject
Date: 2006-01-07 02:19 am (UTC)And thank you for the offer of setup/cleanup help! I just may take you up on that. I'll get back to you when I know what's going on.
no subject
Date: 2006-01-07 05:26 am (UTC)no subject
Date: 2006-01-08 08:44 pm (UTC)no subject
Date: 2006-01-11 05:08 pm (UTC)no subject
Date: 2006-01-07 03:06 am (UTC)Talking to the Party Czar is the right thing to do as they know what is what with room parties. It is rather late in the game for this stuff but they'll know what is and isn't possible.
Now, I believe you can just have a "non-con-supported" party anywhere you want but if it isn't in the Party Block, you can expect people to not be happy if it runs all night and makes a lot of noise. :-/
If you're having alcohol, I'd really suggest making it a private party and being careful; I don't think it is strictly-speaking legal to have alcohol you didn't buy from the hotel in your room but, again, I'm not the official person to dispense such knowledge.
no subject
Date: 2006-01-07 05:27 am (UTC)but I am, being the security type :)
Open Vs. closed parties
Open is just that an open door party where anyone can wander in and say hi. They are non alcohol parties.
Closed are behind closed doors. Alcohol can be served as long as someone checks ID's to keep the under age people from drinking. The Hotel does frown upon non hotel alcohol being served, and can take it if they feel like being a PITA. It can not be in plain sight outside of the room at any time. If a supply is coming in just be discrete about it (no walking in with 6 cases on a cart).
**All parties need to register with security. We are friendly about trying to keep the noise under control, the hotel doesn't have to be. So we need to know what party is happening where (for any reason that may come up)
Parties in the non party block are generally more closed door and tend to run into noise complaints later in the night (not the best idea do to)
I am by far not the expert on the parties (that's why there is a parties@arisia) and well I haven't had to think about any of this for a year so some of my details maybe a little fuzzy
no subject
Date: 2006-01-11 05:10 pm (UTC)no subject
Date: 2006-01-07 05:35 am (UTC)If the hotel finds out you have alcohol in your room that didn't come from them, they can bill for the alcohol, at their rates and then take it away.
If something happens and the police get involved, the hotel can lose their liquor licence. So the hotel is very paranoid about alcohol.
no subject
Date: 2006-01-08 10:12 am (UTC)no subject
Date: 2006-01-08 08:51 pm (UTC)no subject
Date: 2006-01-08 08:48 pm (UTC)Party Czar had suggested that the room could be cleared at midnight for straightening up, then it could become a private party where people are only let in with invitation and proof of legality. It may be more trouble and expense than we're willing to deal with, but we'll see.
no subject
Date: 2006-01-10 06:16 pm (UTC)no subject
Date: 2006-01-11 06:50 pm (UTC)